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Job Description

The Position:

The Administrative Assistant position is located in the UNFPA North Macedonia Country Office. Under the direct guidance and supervision of the Admin/Finance Associate, the Administrative Assistant supports implementing the UNFPA Country Programme in North Macedonia. The Administrative Assistant is a part of a team which provides integrated programme and operational support within a system-strengthening approach fundamental to UNFPA’s overall strategy. The Administrative Assistant provides financial, administrative and logistical support to the programme and operations team in implementing the Country Programme Document 2021 - 2025. 

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled.  UNFPA’s strategic plan (2022-2025) reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments to accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better” while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

You will be part of the team of the Country Office in North Macedonia and will provide continuous financial and administrative support in implementing the Country Program priorities. You'll be able to play an essential role in supporting the management and coordination of the planned activities. You will apply the existing systems and procedures to ensure achieving the goals. 

You would be responsible for the following:

• Supporting the implementation of the programme and project work plans and budgets, and providing support in their revisions, executing the financial transactions following UNFPA financial rules. 
• Supporting the preparation and following up on the funding requests and reports by implementing partners.
• Supporting the Admin/Finance Associate and the program team in developing project proposals, annual plans and reports.
• Support the operational activities for the UN Country Team and its working groups. 
• Provide logistical, travel, administrative and financial support and follow-up on ongoing projects and events.
• Supporting the organizing of the local procurement and distribution logistics for goods and services. 
• Maintaining regular communication with the local vendors, delivery of goods by vendors and submission of invoices and related documents. 
• Maintaining the office archiving system, including the digital files. 
• Assisting the Admin/Finance Associate in implementing all operational procedures necessary for the smooth implementation of the activities. 
• Providing support for other activities as requested by the Country Office team. 

Qualifications and Experience: 

• Five years of previous professional experience in programme/ project administration and/or management;
• Three years of experience in financial management, with knowledge of programme or project finance; 
• Strong interpersonal and organisational skills; 
• Computer literacy, including Microsoft Office programmes; 
• Experience in using corporate programme & financial management software  (e.g.  Atlas/PeopleSoft, other EPR and/or G Suite is an asset);  
• Experience with international organizations (UN, development agencies, international NGOs or others), particularly in areas relevant to the UNFPA mandate, will be considered an asset.
   

Education:  

Completed secondary level education required. First level university degree is desirable.

Languages: 

Language proficiency in both written and oral English and Macedonian. Knowledge of other local languages shall be considered an asset. 

Required Competencies: 

Values:

• Exemplifying integrity, 
• Demonstrating commitment to UNFPA and the UN system, 
• Embracing cultural diversity, 
• Embracing change

Core Competencies: 

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Functional Competencies:

• Providing logistical support
• Managing data
• Managing information and workflows
• Managing documents, correspondence and reports
• Planning, organizing and multitasking
• Supporting financial data analysis

Compensation and Benefits:

This position offers an attractive remuneration package, including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all, regardless of personal characteristics and dimensions of diversity.

Disclaimer: 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.